Terms and conditions
DEPOSIT AND PAYMENT
To secure a date and confirm a booking, we require a 25% deposit to be paid in advance. If this is not possible due to time constraints, these terms and conditions must be accepted before the shoot commences and the client must fill out our ‘new client form’ and complete all details.
If no deposit is paid but a date is clearly reserved for a shoot, 25% of the cost of that shoot will be payable by the client if cancelled within 7 days of the shoot commencing. If cancelled within 48 hours 100% of payment will be payable. This will be invoiced after cancellation and is payable within 28 days.
Balances for filming will be issued immediately after the shoot and are to be paid within 28 days of invoice.
Post production/editing are to be paid within 28 days of invoice. All payments are to be made using bank transfer.
A late payment fee of 5% per week applies to all transactions unless by prior agreement.
If the conclusion of a job runs over schedule for reasons in the client’s control, the total outstanding balance must be paid within 42 days after filming.
We are always more than happy to provide a full no obligation estimate.
EXPENSES AND ADDITIONAL COSTS
Mileage expenses within Ireland will be charged at €0.45 per km. Accommodation and other expenses will be quoted and approved in advance.
Exceptional expenses may be payable by agreement, in advance. Otherwise, all expenses are to be paid within 28 days of invoice.
On occasion it may be necessary to get special permissions from the IAA in order to fly. On such occasions bookings will be subject to a pre production fee agreed prior to the shoot. If flying abroad we may require additional time in order to get permissions to fly. With this, there may also be additional cost.
All costs quoted are exclusive of VAT and so this will be added on at the point of invoice.
Unless contractually agreed prior to the commencement of filming, UPSHOT will retain copyright of all our filming content. The client will get complete use of all footage we obtain for their specified projects but the client will not be able to re-sell our footage or allow 3rd party companies to use the footage without prior agreement. We also reserve the right to prevent any output of our content until full payment has been received. If this is not possible due to time restraints, UPSHOT will need a specified date of payment in writing and until this is received, no content shall be distributed.
We are extremely proud of the work we do and would love to show it off. Because of this we do reserve the right to use any of the content gathered for our own promotional activities. We also reserve the right to upload our footage to stock footage libraries after the footage has been released for it’s original purpose. We often work with large stock footage clients and so if this does not suit your requirements, please let us know and alternative arrangements can be made.
Please be assured that all enquiries will be dealt with in complete confidence and if preferred, involved members of staff are more than happy to sign a non-disclosure agreement prior to details of the project being shared. Please let us know if this is something you would like to go ahead with.
POSTPONEMENTS AND CANCELLATIONS
Naturally our work is affected by the ever-changing weather. If the shoot cannot be achieved because of the weather then we will try our best to re-schedule the filming for another day and the deposit will be transferred.
If however you no longer require our services then the deposit will be non-refundable. If we have incurred any other costs in relation to your shoot then these costs will be invoiced within our standard terms.
With Covid19 still around we can operate remotely and offer a free live streaming with our service. On bigger productions where budget allows we can setup a media village with live monitoring on our 19″ production monitor.
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